Change of Station Forms Forms, Required Backup and Sample VouchersTo find out what forms you should complete for an activity or event associated with your change of station move and what receipts may be required, check the box for the activity or event of interest to you. You may check more than one activity or event. If there are options below the activity or event you check, you must select one of the options. Submit your request. A description of the activity or event, the forms you should complete and any supporting documentation that may be required will be returned to you. Examples are provided.Househunting Actual Lump Sum The term “househunting trip — actual” refers to a trip made by the employee and/or spouse to their new official station locality to find permanent living quarters to rent or purchase. Authorized transportation costs and per diem allowances will be paid for employee and/or spouse for a maximum of ten days. Ref 41 CFR Part 302-5 Domestic Per Diem Rates Rand McNally SATO Travel Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed. OF 1012 Sample Form(s) OF 1012 (House Hunting Actual) Supporting Documentation Paid Lodging Receipts Receipts for items over $75 Mileage* * if traveled by POV The term “househunting trip — fixed” refers to a trip made by the employee and/or spouse to their new official station locality to find permanent living quarters to rent or purchase. Authorized transportation costs and a fixed amount will be paid to the employee. Ref 41 CFR Part 302-5 Domestic Per Diem Rates Rand McNally SATO Travel Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed. OF 1012 Sample Form(s) OF 1012 (House Hunting Lump Sum) Supporting Documentation Mileage* Airline Ticket** Receipts for items over $75 * if traveled by POV ** for employee and spouse that shows amount paid En Route En Route Relo Direct En route travel is travel from the old duty station to the new duty station. Authorized transportation costs and per diem allowances will be paid for employee and covered dependents. Ref 41 CFR Part 302-4 Domestic Per Diem Rates Rand McNally SATO Travel Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed. OF 1012 Sample Form(s) OF 1012 (Employee EnRoute) OF 1012 (Employee Dependent) Note: If family traveled with employee, state in block 12 of OF 1012 If separate travel authorized, submit a completed OF 1012 for employee and a separate one for dependents Supporting Documentation Provide tickets for employee and/or spouse showing amounts paid Paid Lodging Receipts Receipts for items over $75Temporary Quarters Lodgings-Plus Lump Sum Description The term “temporary quarters – lodgings-plus” refers to lodging obtained for the purpose of temporary occupancy from a private or commercial source. Authorized per diem allowances will be paid for employee and covered dependents. Ref: 41 CFR Part 302-6 Domestic Per Diem Rates NPR 9760.1 Relocation Allowances Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed. OF 1012 NF 1500 NSSC F-0023 NSSC-F-0023 Sample Form(s): OF 1012 (Lodgings-Plus Temporary Quarters) NF 1500 (Lodgings-Plus Temporary Quarters) Supporting Documentation Paid Lodging Receipts* Receipts for items over $75 Paid TDY Voucher with receipts** Daily Itemization of Expenses Paid (NF 1500C) *** Submit voucher for 30-day period. * showing actual dates of lodging ** if on TDY during Temporary Quarters period *** must be actual costs, no estimates Description The term “temporary quarters — lump sum” refers to lodging obtained for the purpose of temporary occupancy from a private or commercial source. An authorized lump sum amount will be paid to the employee if the employee has chosen the Lump Sum TQ method. Ref: 41 CFR Part 302-6 Domestic Per Diem Rates NPR 9760.1 Relocation Allowances Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed.OF-1012 NSSC F-0023 NSSC F-0023 Sample Form(s): OF 1012 (Temporary Quarters Lump Sum) Supporting Documentation None Miscellaneous Expenses Miscellaneous Expenses Relo Direct Description The miscellaneous expenses allowance (MEA) is to help defray some of the costs incurred due to relocating. Miscellaneous expenses are costs associated with relocating that are not covered by other relocation benefits. A fixed amount will be paid to the employee. Reimbursement $1300 with family Reimbursement $650 without family Ref: 41 CFR Part 302-16 Allegiance Relocation RELO Direct Required Forms All forms require signature to be processed.OF-1012 Sample Form(s): OF 1012 (Miscellaneous Expenses) Supporting Documentation None Household Goods GBL Authorized Commuted Rate Authorized Description Under the actual expense method (GBL authorized), your agency assumes the responsibility for arranging and paying for all aspects (e.g., packing/unpacking, pickup/delivery, weighing, line-haul, drayage, temporary storage, etc.,) of transporting your household goods (HHG) and professional books, papers and equipment (PBP&E) with a commercial HHG carrier. Ref: 41 CFR Part 302-7 Allegiance Relocation RELO Direct Supporting Documentation None Description Under the commuted rate system the employee assumes total responsibility for arranging and paying for, at least the following services: packing/unpacking, crating/uncrating, pickup/deliver, weighing, line-haul, drayage, and temporary storage of your household goods (HHG) and professional books, papers and equipment (PBP&E) with a commercial HHG carrier or by renting self drive equipment for a do-it-yourself move. Ref: 41 CFR Part 302-7 Allegiance Relocation RELO Direct Supporting Documentation None Real Estate Sale Purchase Lease Break Property Management Relo Direct Description The real estate expense allowance is to help defray expenses incurred in connection with residence transactions when you transfer from an old official station to a new official station. This includes the sale of one residence at your old official duty station, and/or the purchase of a residence at your new official duty station. Ref: 41 CFR Part 302-11 Allegiance Relocation RELO Direct Required Forms: All forms require signature to be processed. OF 1012 NF1338 Sample Form(s): OF 1012 (Real Estate Sale) NF1338 (Real Estate Sale) Supporting Documentation Copy of the Closing Disclosure (must be SIGNED) Receipts for all Paid Outside of Closing (POC) expenses Statement from realtor or the title company that courier (fees) was required Copy of Sales AgreementDescription The real estate expense allowance is to help defray expenses incurred in connection with residence transactions when you transfer from an old official station to a new official station. This includes the sale of one residence at your old official duty station, and/or the purchase of a residence at your new official duty station. Ref: 41 CFR Part 302-11 Allegiance Relocation RELO Direct Required Forms: All forms require signature to be processed. OF 1012 NF1338 Sample Form(s): OF 1012 (Real Estate Sale) NF1338 (Real Estate Sale) Supporting Documentation Copy of the Closing Disclosure (must be SIGNED) Receipts for all Paid Outside of Closing (POC) expenses Statement from realtor or the title company that courier (fees) was required Copy of Sales AgreementDescription The real estate expense allowance is to help defray expenses incurred in connection with residence transactions when you transfer from an old official station to a new official station. This includes the sale of one residence at your old official duty station, and/or the purchase of a residence at your new official duty station. Ref: 41 CFR Part 302-11 Allegiance Relocation RELO Direct Required Forms: All forms require signature to be processed. OF 1012 Sample Form(s): OF 1012 (Real Estate Lease Break) Supporting Documentation Lease Agreement Paid receipt for Lease Break CostDescription “Property management services” are programs provided by private companies for a fee, which help an employee to manage his/her residence at the old official station as a rental property. These services typically include, but are not limited to, obtaining a tenant, negotiating the lease, inspecting the property regularly, managing repairs and maintenance, enforcing lease terms, collecting the rent, paying the mortgage and other carrying expenses from rental proceeds and/or funds of the employee, and accounting for the transactions and providing periodic reports to the employee. Ref: 41 CFR Part 302-15 Allegiance Relocation RELO Direct Required Forms: All forms require signature to be processed. OF 1012 Sample Form(s): OF 1012 (Real Estate Property Management) Supporting Documentation Property Management Agreement (must be SIGNED) Summary Statement with breakdown of fees chargedRelocation Income Tax Allowance (RITA) Relocation Income Tax Allowance (RITA) Description Relocation Income Tax Allowance (RITA) Payment of a RITA is authorized to reimburse eligible transferred employees for substantially all of the additional Federal, State, and local income taxes incurred by the employee, or by the employee and spouse, as a result of certain relocation allowances and reimbursements as provided by the Government. On each relocation reimbursement voucher processed by the NSSC Travel Office, a Withholding Tax Allowance (WTA) was calculated. The WTA was paid to you to offset the 22% federal tax withholding. The WTA is an estimated payment of the RITA. In a few cases, where one’s marginal tax rate is less than 22%, this estimated payment may exceed the RITA and the excess must be repaid by claimant upon notification by the NSSC Travel Office. Extended TDY Tax Reimbursement Allowance (ETTRA) ETTRA are allowances designed to reimburse Federal, State and local income taxes incurred incident to an Extended TDY (ETDY) assignment at one location. Taxes were deducted from your ETDY expense reimbursements as well as any home trips and/or official travel to your Permanent Duty Station. Withholding Tax Allowance (WTA) was paid to you to offset the 22% federal tax withholding. WTA is an estimated payment of the ETTRA. In a few cases, where one’s marginal tax rate is less than 22%, this estimated payment may exceed the ETTRA and the excess must be repaid by claimant upon notification by the NSSC Travel Office. Ref: 41 CFR Part 302-17 41 CFR Part 301-11 Subpart F Allegiance Relocation RELO Direct Required Forms: All forms require signature to be processed. OF 1012 NF 1632 – Enter on Duty date before 01/01/15 NF 1842 – Enter on Duty date after 01/01/15 Sample Form(s): OF 1012 (RITA) Supporting Documentation Copies of all W2’s PhoneThis field is for validation purposes and should be left unchanged.
